Upload documents
Upload reports, capital account statements and capital call notices and have them read automatically.
Zahlenwerk reads fund documents and creates positions, metrics and cashflows from them. You don't have to type anything in.
Where to upload
| Where | What for |
|---|---|
| CreateAssetPrivate funds & SPVs | New fund from a report |
| Add a position at the bottom right in Assets | Upload a report dialog |
| AssetsUploadsUpload report | Several reports at once |
| On a position: Add a quarterly report / Add document | Another report or document for exactly this position |
| AssetsCapital callsUpload notice | Capital call notice |
Drag the files into the field or click to select them. You can upload several files at once.
File formats and sizes
| What | Formats | Maximum |
|---|---|---|
| Reports | PDF, DOCX, XLSX, XLS, CSV | 50 MB per file |
| Documents on a position | also PNG, JPEG | 50 MB per file |
| Documents in the directory | PDF, Office, images | 25 MB per file |
| Logos and photos | PNG, JPEG, WEBP, SVG | about 2 MB |
Scanned PDFs
PDFs without a text layer (plain scans) can't be read. Where possible, export the document as a PDF directly from the investor portal.
What is recognized
- Quarterly and LP reports: NAV, called and committed capital, distributions, TVPI, DPI, RVPI, IRR, portfolio companies with value, cost and status, fund terms.
- Capital account statements: commitment, contributions, distributions, fees, fair value, unfunded commitment.
- Capital call notices: number, date and due date, amount, equalization interest, share of the commitment, bank details.
- Distribution notices, as well as contract documents such as an LPA, subscription agreement, SAFE or option agreement (these are classified and filed).
Before you upload: credits
Before sending, Zahlenwerk shows an estimate, e.g. "About 6 credits for 2 files". Click Upload to confirm. Details under Packages & usage.
A file that is already in your team is recognized ("Already in your library") and not charged again.
How long it takes
- Capital call notices: about one minute.
- Capital account statements and shorter reports: usually one to two minutes.
- Long reports: longer accordingly. You can keep working in the meantime.
Track the status
Under AssetsUploads, you see every run:
| Status | Meaning |
|---|---|
| Queued / Running | Being processed. |
| Extracted | Done, the data has been added. |
| Failed | With a reason; Retry starts again. |
| Not applicable | The document contains no readable fund data. |
| Needs a new file | The file can't be used, e.g. a scan without text. |
Results with low confidence go to review for a check.
Collections
All reports of a fund form a collection, which belongs to a fund position. Reports with the same fund name are merged automatically.
Similar fund names
Matching uses the full legal name. Two funds with almost the same name (e.g. "Fund II" and "Investment II") stay separate. If something was merged or split incorrectly, use Merge into… or write to us.